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How To Decline a Job Offer Respectfully?

It is important to be cautious while declining a job offer. Some factors should be kept in mind in order to maintain a healthy relationship with the company. Let’s learn more about that from this article.

It’s essential to be straightforward and express gratitude while informing about your job offer decline. Here are some factors to keep in mind while rejecting an offer: 

Start with expressing your thankfulness for the job offer and the opportunities that have been given to you.

  • Be Honest and Brief 

Express your choice to reject the employment offer in a direct and concise manner. Don’t go overboard with the details or explanations.

  • Maintain Professionalism

Ensure your message expresses respect and appreciation for the recruiting process by maintaining a professional tone throughout the letter or call.

  • Offer Future Collaboration

Show interest in working together in the future or, if appropriate, keep the door open for more chances.

  • Conclude on a Positive Note

Again, express gratitude to the employer for the offer and wish them well. Remember that a courteous decline contributes to keeping a good impression and business ties.

Here are some examples you can refer to:

Example 1

Subject: Grateful for the Opportunity, but Declining Offer

Dear [Hiring Manager’s Name],

I sincerely appreciate you considering me for the job. After careful thought, I’ve decided to reject the offer. Recently, I was given another job opportunity that better fits my long-term professional goals. I am obliged for all the effort you put into the interview process.

Best regards,

[Your Name]


Example 2

Subject: Appreciation for the Offer, but have to Decline

Dear [Hiring Manager’s Name],

I cannot thank you enough for thinking me worthy enough of the opportunity. However, I have been approached by another organization that caters to a different industry. I believe I will be able to perform better in that sector.

Warm regards,

[Your Name]

How to turn down a job offer

Here is a referral on how to turn down a job offer:


Dear [Hiring Manager’s Name],

Thank you for giving me this opportunity. I have to refuse the job offer after serious deliberation. I’ve decided to pursue another position that better fits my career objectives. I wish your company massive success in the years to come.

Best regards,

[Your Name]

Reason for declining a job offer

Here are some examples to consider:

1. Better fit: 

Explain that you received another offer for your talents, experience, and long-term professional aspirations.

2. Compensation: 

If the proposed income or benefits package is not competitive or meets your expectations, you can suggest that you have gotten a better offer elsewhere.

3. Career advancement: 

If you have gotten an offer that provides more potential for growth, learning, or a more complex function, you might mention that it better matches your career progression.

4. Cultural fit: 

If you believe the company’s culture or beliefs do not correspond with your own, you might explain nicely that you have found another organization where you would fit better.

Remember to show appreciation for the offer and be professional throughout your discussion.

How to maintain a cordial relationship with a company after rejecting their job offer

1. Maintain contact: 

Maintain open lines of communication by interacting with the company on professional networking sites such as LinkedIn. Engage with their material and stay updated on their developments and accomplishments.

2. Refer others: 

If you have someone who could be a good fit for the organization, refer them to it. It displays your eagerness to contribute to their skill pool constructively.

3. Look for future opportunities: 

If employment openings or collaborations inside the firm coincide with your interests, talents, and aspirations in the future, don’t be afraid to apply or voice your interest. It implies that your decision to decline the earlier offer was unique to that situation and did not reflect negatively on the organization.

Remember that professionalism and excellent communication will help you cultivate relationships and potentially open doors to future chances with the organization.


1. How should I decline a job offer?

Briefly discuss the factors that led to your choices, such as your situation, and professional objectives.

2. What can I do to maintain a good relationship with a firm after rejecting their offer?

Consider attending and engaging if the company organizes industry-related events or seminars. It demonstrates your continuous interest in and desire to participate in their activities.

3. What is the most acceptable reason to decline a job?

If you have personal reasons, such as family obligations, relocation limits, or health difficulties, that prevent you from accepting the offer, you can respectfully discuss them.


Monica Jamwal

Monica Jamwal

Monica Jamwal is the Managing Director of Talent Solutions at Talent500. She has over 19 years’ experience across talent consulting, talent acquisition, process design, talent branding and recruitment operations. In addition, she has strong experience at strategizing, designing, implementing and delivering large scale green field recruitment projects in the areas of financial services and technology.

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